AIUCBOF

Constitution of Federation

(Amended upto November, 2009)

Article No. 1 : NAME :

1.1 : Name: The name of the Organisation shall be ‘ALL INDIA UCO BANK OFFICERS’ FEDERATION’. Hereinafter shall be referred to as ‘Federation’.

Article No. 2 : OFFICE :

2.1 : Registered Office: The registered Office of the Federation shall be at the Headquarter of the Bank. (i.e. 10, Brabourne Road, Kolkata- 700 001.)

Article No. 3 : OBJECT :

3.1 : Objects : The objects of the Federation shall be:

(a) To foster sprit of fraternity, co-operation and mutual assistance amongst all officers of UCO BANK (hereinafter referred to as ‘Bank’ for concision) and to include cultural sprit in them.

(b) To promote and establish concordant, cordial and consummate relations among different

affiliated units of the Federation.

their relations with the management and other cognisable authorities.

ii. To aid, advise and assist officers of the Bank to form Trade Unions and other compatible societies / associations wherever needed.

(d) To co-ordinate, guide and regulate the activities of the affiliated units.

(e) To affiliate and federate the Officers’ trade union organisations of the Bank in the States of

Indian Union.

(f) To affiliate or federate with other organisations in Indian Union having identity of objects, policies and philosophy with the Federation.

(g) To secure for officers of the Bank through collective bargaining, negotiation, litigation or any other organisational, legal and democratic process, adequate compensation for the services rendered by them to the Bank, fair service conditions and terminal benefits, effective machinery for redressal of grievances and protection against victimisation and exploitative practices of the Bank management and any other cognisable authorities.

(h) To take all steps that may be necessary to settle as far as possible and practicable amicably

disputes between

(a) the members of its affiliated units,

(b) the members of its affiliated units and others and

(i) To do all that is necessary and possible through legitimate means, for raising the standard

and status of life, efficiency and knowledge to secure health, well-being, career, happiness

and to promote and safeguard the interests, rights, privileges and ameliorate economic,

social and cultural conditions to the members of its affiliated units.

(j) To promote co-operative societies with the end of encouraging thrift and co-operation

amongst members of its affiliated units.

(k) To provide legal assistance, financial aid and any other support to the members of its

affiliated units in respect of matters arising out of or incidental to their employment as far as

resources of the Federation permit and it is allowed under the Indian Trade Union Act,

1926.

(l) To Publish books, periodicals, voicing amongst other matters grievances of Officers and

containing matters of interest to them for circulation amongst all the members of its

affiliated units and other persons and bodies interested in banking industry.

(m) To raise funds, borrow money from Banks or others, secure by mortgage on property of the

Federation or to raise clean loans or deposits.

(n) To own, acquire, purchase, sell or lease, property including immovable property for

carrying on the activities of the Federation.

(o) To invest fund of the Federation, not immediately required in such investments as may,

from time to time, be determined.

(p) To draw, make, accept, endorse and negotiate cheques, promissory notes, bills of exchange,

hundies and other negotiable instruments in the course compatible with the object of the

Federation.

(q) To do all such and other things as are necessary to further the objects of the Federation

and/or its affiliated units.

(r) To form/promote a Trust:

a) To initiate process of awareness regarding health, education etc. as may be decided from time to time.

b) To promote activities for social welfare and general awareness amongst citizen of the country

c) To set up and maintain educational, health and other institutions as may be deemed necessary to meet the social objectives.

d) To promote recreational organisation, for the benefit of members.

Article No. 4 : Affiliation/Affiliated Units:

Article No. 4.1 : Affiliation :

The Federation may affiliate itself to any central trade union organisation of officers in banking industry in Indian Union provided that such central trade union organisation is not any way dominated or controlled by any political party or its ally or holding a contrary view to Bank officers’ collective interest and it may also withdraw itself from the affiliation granted to it in the event of the affiliating central trade union organisation deviating from the normal course of functioning subsequently.

Article No. 4.2 : Affiliation to Units :

(a) The Federation may grant affiliation to any Trade Union of Officers of the Bank at State level or at such level of territorial jurisdiction as may be deemed fit to match with the administrative structure of the Bank. Such affiliated Trade Union shall hereinafter be referred to as ‘Unit’.

(b) The Federation may grant affiliation to any Trade Union of Officers of the Institutions sponsored by the Bank as stake holders. Such affiliated Trade Union shall hereinafter be referred to as ‘Unit’.

Article No. 4.3 : Eligibility :

Any trade union organisation of officers of the Bank, as stipulated in Article No. 4.2, not presently having affiliation with any other organisation, but having identity of objects, policies and philosophy with the Federation may be eligible for affiliation with the Federation.

Article No. 4.4 : Admission :

Any eligible state level Association desiring to be admitted as an Unit shall make an application on Form-001, accompanied by:

a) Certified and updated two copies of its constitution/Bye-laws and Rules;

b) Two copies of latest return filed by it with the Registrar of Trade Unions in the case of Union already registered;

c) Two copies of latest and/or audited balance sheet and income and expenditure account;

d) Two copies of Office-bearers and members of the Executive Committee; list of

e) Resolution of appropriate body seeking affiliation with the Federation authorising the General Secretary and/or any other Office-Bearer to sign the application and comply with other requirements for admission;

f) Admission fee and

g) Subscription pro-rata for the period from the date of application for admission to the end of financial year of the Federation.

Article No. 4.5 : Procedure for Affiliation :

a) All application for affiliation shall be placed before the Executive Committee who shall have powers to accept or reject any application without being required to assign reasons for its decisions;

b) Motion for affiliation shall be decided by the Executive Committee by simple majority.

c) Decision of the Executive Committee in regard to acceptance or rejection of any application for affiliation shall be final.

d) Affiliation certificate shall be issued to the unit on form no.002

e) The Executive Committee shall have power to waive or relax requirements of the clauses (a) to (d) of Article No. 4.4 if the applicant agrees to comply with these requirements within such time as may be stipulated by the Executive Committee.

Article No.4.6 : Financial Obligations:

a) Admission Fee : Every unit shall be required to pay admission fee of Rs.1,000/-

b) Subscription :

(i) Every unit shall pay to the Federation as subscription @ Rs.70/- per member/ per month.

(ii) The aforesaid monthly subscription @ Rs.70/- per member per month shall be paid by every Unit to the Federation on or before 10th day of succeeding month.

(iii) The affiliated Units as mentioned in Clause 4.2[b] above will pay a monthly subscription of Rs.10/- per member per month on or before 10th day of succeeding month.

c) i) Levy or Special Fund : The Federation may decide to collect levy or special fund from the members through its units at a rate to be determined by the Executive Committee from time to time. The units shall collect and pay levy or special fund in accordance with the directions given by the Federation. The Federation shall not collect levy or special fund for more than two occasions in one financial year in ordinary course.

ii) Every unit shall pay to the Federation @Rs.1,000/- per retired Associate member as

one time subscription.

d) Delegates & Observers Fee : Every unit shall pay triennially Rs.1,100/- as delegates’/ observers’ fee for every representative of the Delegate Session one month before the Triennial Conference.

e) Defaulter : If any unit defaults in fulfilling its financial obligations, the Executive Committee, after due notice to the defaulting unit, may impose fine and/or hold it ineligible for participation in the Triennial Conference or Delegates Session and/or curtail / set aside its normal rights and privileges in part or full and/or terminate the affiliation granted to it.

Article No. 4.7 : Non-Financial Obligations :

a) Every Unit shall periodically furnish to the Federation the following:

i) Two copies of list of Office-bearers and members of its Executive Committee every year.

ii) Two copies of its audited statement of accounts and balance sheet every year.

iii) Two copies of all changes and amendments effected into its constitution/bye-laws and Rules, if any, within three months of such change or amendment.

iv) Two copies of the list of names of the nominated representatives of the unit to the Triennial Conference and Delegate Session of the Federation triennially.

b) Every Unit shall implement or comply with the direction given by the Federation on matters of organisational importance.

c) No unit shall observe or act or do or follow or practice or aim at anything contrary to the constitution stipulations, By-laws and Rules, objects, polices and decisions of the Federation.

d) No unit shall take up for settlement/resolution with the management or any other cognigible authorities any matter that concerns general interest of officers of the Bank or calls for a policy formulation on all India level in the Bank.

Article No. 4.8 : Forfeiture of Affiliation :

If any affiliated unit is deemed to have taken line or committed act incompatible with and/or contrary to the Constitution stipulations, bye-laws, rules, objects, polices of the Federation and deliberately avoided /disregarded Federation’s corrective direction, such units shall be liable to the penalised including forfeiture of the affiliation granted.

Article No. 4.9 : Condonation & Re-affiliation :

The Executive Committee of the Federation shall have powers to condone delay, default, irregularity or any other inconsistent/contrary actions of any unit on circumstances and merit. It can caution, reprimand fine and penalise otherwise as the circumstances of the case under consideration any warrant. It may restore affiliation to a penalised unit on the terms and conditions to be determined by it on simple majority decision.

Article No. 5.1 : Membership through Units:

a) All the members of all the affiliated units are the members of the Federation. Cessation of the membership of units for whatever reason shall automatically revoke individual’s membership of the Federation.

b) Officers appointed on contractual or stipendiary basis shall be the member of affiliated Units of Federation and hence, such members shall also be the members of Federation like ordinary members. Such members shall enjoy all rights and privileges of ordinary members.

c) In case of a member having been transferred by the Bank to a different state or cognisable territory such transferred member may, on his application submitted for the purpose, be admitted to the membership of the local unit and such transferred member shall be treated as a continuing member and not a new member.

Article No. 5.2 : Direct Membership :

(a) (i) In the event of there being no unit or the unit having forfeited its affiliation with the Federation, in a state or cognisable territory, any individual officer of the Bank posted in such place may seek admission to the ‘direct membership’ of the Federation which shall grant such direct membership to such individual officer on merit.

(ii) Officers in Scale IV and above shall be admitted as direct members.

(b) If the number of direct members of a State or cognisable territory exceeds 7 (seven), the Federation shall aid and advise the direct members to form a trade union unit there.

(c) Direct membership as well as membership through unit, at any point of time, shall not simultaneously exist in a State or cognisable territory. Unit shall override direct membership.

(d) An individual officer, on his admission to the direct membership of the Federation, shall pay:

(i) an admission fee of Rs.20/-

(ii) monthly subscription of Rs.150/- and he/she shall continue to abide by the rules of the Federation.

(e) A direct member shall be normally entitled to the benefits provided by the Federation unless he/she is a defaulter or otherwise debarred by the Federation or operation of law, etc.

Article No. 6.1 : Delegates Session :

(a) Each unit shall be required to nominate representative to constitute the “Delegate Session” before 30 days of the Triennial Conference of the Federation on the basis of one representative for every block of 25 members of the first set of 150 members and thereafter one representative for every block of 100 members of the rest(i.e. the membership strength exceeding first set of 150 members) subject to minimum of 1(one) and maximum of 30(thirty). Major fraction of a block shall be treated as full block for this purpose. Such nomination shall be on form-003.

(b) The Executive Committee of the Federation shall nominate not exceeding two representatives from amongst the direct members of the Federation if and when such direct members themselves are unable to elect their representatives to the Delegates Session.

(c) The representatives so nominated to the Delegate Session shall normally hold office till commencement of next Triennial Conference subject to the pleasure of the unit which have the right to recall a representative and substitute another in his/her place, by notice on Form-004 to the Federation. Such notice shall be jointly signed by the President and the General Secretary of the Unit.

(d) Notwithstanding anything contained in clause (c) if the nominated representative to the Delegates Session recalled or substitute by the unit, happens to be an office-bearer of the Federation, such recalling or substitution shall take effect only after the executive committee of the Federation has met and made alternative arrangement for taking charge from such office-bearer, however if the Executive Committee fails to make such arrangement within a period of 3 months from the date of receipt of notice on Form-004, the recall and/or substitution, shall take effect at the end of the period of 3 months and the office-bearer shall be deemed to have vacated his/her post.

(e) If before expiry of the period of 3 months after a notice on Form-004 is received from a unit an ordinary or special meeting of the Delegates Session is held, the member recalled or substituted shall be permitted to attend such meeting but shall not be entitled to vote on any motion before the house or to participate in the election.

(f) A nominated representative ceases to be a member of the Delegate Session if and when he/she is transferred by the Bank to a place outside the territorial jurisdiction of his/her nominating unit unless he is admitted to the membership of the unit in the territorial jurisdiction of which he/she is transferred and posted and his/her membership of the Delegates Session is ratified by the later unit.

(g) The Delegates Session shall be the supreme body of the Federation and shall have powers to take, make, alter, vary or set aside any or all decisions relating to policy matters, vital issues and any matter of officers’ general interest.

Article No. 6.2 : Executive Committee :

a) The Executive Committee shall consist of office-bearers and the ex-officio members. The composition of the ex-officio members shall be as under:

i) All Office-bearers and

ii) The following ex-officio members:

a) All the Regional Secretaries of each administrative region of the Bank including Head Office to be nominated by the State Unit and shall be designated as Regional Secretary. Such Regional Secretaries, thus nominated, shall be in the Executive Committee for the full term unless they are transferred out of region and/or promoted to Executive Cadre and/or retired/resigned.

b) General Secretary of the Unit unless he/she is an office-bearer of the Federation shall represent his/her region, where he/she is posted, in place of Regional Secretary of his/her region and shall be designated as Regional Secretary.

c) Co-opted members: Any change consequent upon restructuring of Bank’s Administrative set up shall automatically cause change in number of Region under the jurisdiction of the State Unit. And shall increase or decrease the nomination of Regional Secretaries in the composition of ex-officio members.

6.2 b) It shall be the duty and responsibility of the Executive Committee to implement the programmes, policies and directives of the Delegates Session and to take all such measures as may be necessary within the framework of this constitution for strengthening the organisational, cultural and financial position of the Federation.

c) The Executive Committee shall have powers to make bye-laws etc. and appoint sub-committees, teams, etc. for specific purpose. Subject to ratification by the Delegates Session it shall have powers to supersede a unit on the ground of its committing act detrimental to the Federation and/or officers’ collective interest and refusing and defying directives given to it by the Federation.

d) When the Delegates Session is not in meeting and the Executive Committee is of the opinion that it is not feasible to convene a meeting of the Delegate Session to decide any matter of urgent nature, which should ordinarily have been referred to the Delegates Session except the matter set out in Article 9.4(a) the Executive Committee shall have the power and discretion to take such action as may be necessary and report the same to the delegates session at the earliest possible opportunity.

Article No. 6.3 : Secretariat :

The Secretariat shall consist of the following office-bearers elected by the Delegates Session from amongst its members, in the manner prescribed in this constitution:

a) President 1

b) Senior Vice-President 2

c) Vice-Presidents 6

d) General Secretary 1

e) Joint General Secretaries 2

f) Deputy General Secretaries 4

g) Secretary 1

h) Organising Secretaries 4

i) Assistant General Secretaries 17

j) Treasurer 1

k) Assistant Treasurer 1

Article No. 6.4 : Order of Precedence :

a) The various bodies constituted under the provisions of the constitution shall have the following order of precedence in the matter of powers and authority:

i) Delegate Session

ii) Executive Committee

iii) Secretariat

b) In the event of any conflict in the view, stand, action, policy, decision, etc between any two or more of the above bodies, the decision of the body higher among them in precedence in the above order shall have the overriding effect.

Article No. 6.5 : No Executive Committee member is permitted to be represented by any other member in his/her absence in the meeting of Executive Committee/Office-Bearers as the case may be.

Article No. 6.6 : Co-option :

(a) The General Secretary will nominate one member in consultation with the President subject to the approval of the executive Committee in its first meeting of the Term. He will be member of the Executive Committee and will be designated as Assistant General Secretary(Liaison).

(b) In order to give representations to resource persons/direct members, five members will be co-opted to Executive Committee from amongst members of its units, by the Executive Committee.

(c) In order to give representations to lady officers, three lady members will be co-opted to the Executive Committee from amongst lady members of its units by the Executive Committee.

(d) In order to give representations to retired officers, two retired associate members will be co-opted to the Executive Committee from amongst the retired associate members of its units by the Executive Committee.

Article No. 7 : Elections :

Article No. 7.1 : Election :

a) Elections to the various posts of Office-bearers shall be held at the Delegate Session of the Triennial Conference of the Federation.

b) The Delegates Session shall appoint a Returning Officers, a member of the Delegates Session, who declares in writing that he is not a candidate for any post for which elections are to be conducted.

c) Only the members of the Delegates Session shall be eligible to contest the election.

d) Candidature of every contestant shall be proposed and seconded by two separate members of the Delegates Session.

e) Elections shall be held in ordinary course by secret ballot unless otherwise unanimously decided by the Delegate Session under the Chairmanship of the appointed Returning Officer.

Article No. 7.2 : Tenure :

a) The tenure of office-bearers of the Executive Committee shall be 3 years in ordinary course. They shall, however, continue to hold office till election are held at next conference of the Federation.

b) Nominated members of the unit shall hold office during the pleasure of the unit who nominated them.

Article No. 7.3 : Interim Vacancies :

a) Vacancies in the Secretariat or the Executive Committee caused by death, resignation, removal or otherwise shall be filled up by co-option by the Executive Committee from amongst the members of the Delegates Session.

b) Vacancies in the Delegates position caused by death, resignation, removal or otherwise shall be filled up by the concerned unit.

c) Any member of Secretariat or Executive Committee or Delegates Session of the Federation having lost confidence of his/her base unit during the tenure shall vacate the post within 90 days on the expiry of which he/she shall automatically cease to hold the post. Such vacancies shall be filled up in the manner as set out in Article 7.3(a) and (b).

Article No. 8 : Powers and Disciplinary Procedure :

Article No. 8.1 : If in the opinion of Executive Committee of the Federation the conduct of any member of the Secretariat or Executive Committee has brought or is likely to bring the Federation contempt or disrepute or jeopardise the unity and integrity of the Federation or if the member has committed acts and practices repugnant to the objects, advice, directive, policy or resolution of the Executive Committee or Delegate Session or has refused to comply with such advice, directive, policy or resolution or has acted contrary to officers’ collective, Federation or public interest, the Executive Committee shall have the power to take appropriate disciplinary action including removal from office against such errant member of secretariat or Executive Committee.

Article No. 8.2 : The Executive Committee shall also have powers to revoke / terminate the affiliation of a Unit if any member, or office-bearer or a representative of such unit engages in acts violative of the discipline of the Federation and despite directive issued by the Executive Committee of the Federation that appropriate disciplinary action be taken by such unit against its errant member, office-bearer or representative, the unit neglects, fails or refuses to take such action. The Executive Committee shall also have powers to revoke/terminate affiliation of a unit on any ground mentioned in Article 4.6 (a), 4.8 and 8.1.

Article No. 8.3 : Any unit or member of secretariat or Executive Committee of the Federation against whom action is contemplated shall be duly informed about the charges and allegations against it or him/her and shall be given reasonable opportunity to represent before the Executive Committee.

Article No. 8.4 : A member of Secretariat of Executive Committee of the Federation removed from the office or any unit whose affiliation has been revoked /terminated by the Executive Committee may appeal to the Delegates Session at its next meeting.

Article No. 8.5 : The Executive Committee shall have powers to take appropriate disciplinary action, in the same manner as set out in Article 4.6(a), 4.8 and 8.1 to 8.3 against its errant direct members. Action so taken is final.

Article No. 9 : Meetings :

Article No. 9.1 (a) : The Delegates Session shall meet once in 3 years at such place and time as may be decided by the Executive Committee.

9.1 (b) : The Executive Committee shall meet once in a year preferably in July and/or if required earlier.

9.1 (c) : The Secretariat shall meet twice in year preferably in February and November and/or if required earlier.

9.1(d) : Co-ordination Level Committee meeting of Delegates & Observers will meet once in three years.

Article No. 9.2 : Notice :

a) Notice of clear 45 and 15 days shall be necessary for the ordinary and special (not requisitioned) meetings respectively of the Delegates Session.

b) Notice of clear 15 days shall be necessary for ordinary meeting of the Executive Committee.

c) Notice of clear 7 days shall be necessary for ordinary meeting of the Secretariat.

d) Notice of clear 30 days shall be necessary for organising meeting of the co-ordination level committee of delegates and observers.

e) Communication in any reasonable form, ordinarily clear 3 days before the emergent meeting of Executive Committee or Secretariat, shall be necessary. Such communication shall have rank of due notice for the meeting.

Article No. 9.3 : Quorum :

a) The quorum for the meetings of the Delegates Session, Executive Committee and Secretariat shall be one third of the number of the respective bodies.

b) If the quorum does not exist within one hour of the time fixed for the commencement of the meeting, the meeting shall be adjourned ordinarily to the next day.

c) No quorum shall be required for any adjourned meeting.

Article No. 9.4 : Business :

9.4 (a): The Delegates Session at its triennial meeting which shall be known as ‘Triennial Delegates Session’ of the Federation shall transact the following business:

i) Consider and adopt the General Secretary’s report and audited statement of accounts

ii) Appoint Auditors.

iii) Consider Amendments to the Constitution as recommended by the Executive Committee and/or the Amendments proposed by the units and/or the Amendments proposed by the units and/or direct members of which due notice has been given.

iv) Consider Resolutions / Prepositions / Motions recommended by the Executive Committee and/or brought forward by the units or direct members of which due notice has been given.

v) Set out general lines and principal programme of activities to be followed by the ensuing Executive Committee during its tenure.

vi) Elect the office-bearer.

vii) Consider any other matter with the permission of the Chair.

9.4 (b) : The Executive Committee or Secretariat shall transact such business as may have been specified for the notice calling for meeting. The President shall however have power to permit any other matter to be raised /discussed at the meeting.

9.4 (c) : The special meeting of the Delegates Session and emergency meeting of the Executive Committee or Secretariat shall transact only the business specified in the requisition and/or notice calling for the meeting.

9.5 : Decisions :

a) All meetings and matters tabled before the Delegates Session, Executive Committee or Secretariat for consideration, unless otherwise specifically provided in this Constitution, shall be decided by simple majority. Each member shall have one vote. The Chairman of the meeting shall not vote except when there is a tie.

b) All decisions of the Delegates Session, Executive Committee and Secretariat shall be binding on the members of the respective bodies in particular and units and direct members in general.

Article No. 9.6 : Emergency / Extra-ordinary or Requisitioned Meetings:

a) Special Meetings of the Delegates Session may be convened by the Executive Committee and emergency meeting of the Executive Committee or Secretariat may be convened by the President only to consider specified item of business of paramount importance, urgency and value. The requirements of notice and quorum as set down in Article 9.2(a), 9.2 (d) and 9.3 shall apply to such meetings.

b) Special meetings of the Delegates Session Executive Committee or Secretariat shall be called if a requisition signed by one third of the members of the respective bodies is received by the President or the General Secretary. Notice and quorum for such requisitioned meetings shall be the same as for ordinary meetings of these bodies. However, if quorum is not available within the time specified, the requisition shall be treated automatically rejected.

c) If the President or the General Secretary fails to convene the meetings within a period of one month of the receipt of the requisition, the requisitions shall have the right to hold the meeting and transact the business for which the meeting was requisitioned. The requirements of notice and quorum as set down in Article 9.2(a) for ordinary meetings and 9.3(a) shall apply to such requisitioned meetings. The meetings held by the requisitionists shall not be adjourned for want of quorum. If quorum is not available within the time specified, the meeting shall be treated automatically cancelled.

Article No. 10 : Duties :

10.1 : President : The President shall be all Executive Head of the Federation. His advice and guidance shall be taken at all matters. He shall preside over all the meetings of the Federation. The President shall have powers to call emergency meetings of the Executive Committee or Secretariat.

10.2 : Senior Vice-Presidents : The Senior Vice-President shall be the Deputy Executive Head of the Federation, next to President in succession. Duties responsibilities and authorities of President shall vest in them if and when President is absent. They shall assist the President in the discharge of his duties in ordinary course.

10.3 : Vice-Presidents : The Vice-Presidents, in ordinary course shall assist the President and the Senior Vice-President in the discharge of their duties. In the absent of the President as well as the Senior Vice-President, one amongst the Vice-Presidents shall act as President.

10.4 : General Secretary : The General Secretary shall perform all such functions as are necessary for achieving the objects of the Federation. He shall conduct all correspondence, convene all meetings except emergency meetings, take minutes, maintain connected records, pass bills of expenses and generally exercise control over entire affairs of the Federation. He shall prepare a report on the working of the Federation and submit the same to the Delegates Session at its triennial ordinary meeting after obtaining approval of the Executive Committee. The General Secretary shall be responsible for submitting the statements and returns as required under the Trade Unions Act or any other relative legislation.

10.5 : Joint General Secretaries : Next to General Secretary in succession, they shall generally assist the General Secretary in the discharge of his duties. They shall make periodical report to the General Secretary on state of the organisation and the specified areas of operation, if any, as and when assigned to them by the General Secretary. Secretariat duties, responsibilities and authorities of the General Secretary shall vest in them if and when the General Secretary is absent.

10.6 : Deputy General Secretaries : Next to Joint General Secretaries in succession, they shall generally assist General Secretary in the discharge of his duties. They shall make periodical report to the General Secretary/Joint General Secretaries on state of the Organisation and the specified areas of operation, if any, as and when assigned to them by the General Secretary. Secretariat duties, responsibilities and authorities of the General Secretary shall vest in them if and when the General Secretary/Joint General Secretaries are absent.

10.7 : Secretary : He shall generally assist General Secretary/Joint General Secretaries/Deputy General Secretaries in the discharge of their duties. He shall make periodical reports to the General Secretary/Joint General Secretaries/Deputy General Secretaries on state of the organisation and the specified areas of operation, if any, as and when assigned to him by the General Secretary.

10.8 : Organising Secretaries : Organising Secretaries shall look after Organisational development of the areas as decided by Executive Committee from time to time. Organising Secretaries shall take all steps and consolidate further the organisation in the respective areas. They shall submit periodical reports to the General Secretary on the organisation and the specified area of operation if any assigned to them by the General Secretary / Secretariat of Executive Committee.

10.9 : Assistant General Secretaries : The Assistant General Secretaries shall function in their respective areas of operation, assigned to them and make quarterly report to the General Secretary, Deputy General Secretaries and Organising Secretaries on the state of Organisation. They shall ordinarily act as go between for Federation and the Units in their respective commands. They shall generally assist the General Secretary, Deputy General Secretaries and Organising Secretaries in the discharge of their respective duties.

10.10(a) Treasurer : The Treasurer shall be responsible for collection of fees, subscriptions and all other receivables, administration of funds, maintenance of accounts, audit, submission of periodical statements to the Executive Committee and/or Secretariat and presentation of final accounts and statements to the Delegates Session. He, on behalf of the Executive Committee, shall have custody of an responsibility for the valuables and properties of the Federation. He shall keep with him, for meeting exigency and petty expenses, a fund in cash, not exceeding Rs.500/- at a time or such amount as may be authorised by the Executive Committee or Secretariat.

(b) Assistant Treasurer : The Assistant Treasurer is next to the Treasurer in succession. He shall assist the Treasurer in the discharge of his duties. Duties, responsibilities and authorities of the Treasurer shall vest in him if and when the Treasurer is absent.

Article No. 11 : Fund :

11.1 : Custody : The funds of the Federation shall vest in the Executive Committee and shall be deposited in a Bank or co-operative society or any other financial institution approved by it. The account shall be operated upon by the President or Senior Vice-President or General Secretary or Deputy General Secretary jointly with the Treasurer or with any other person nominated by the Executive Committee.

11.2 : Composition of Funds : All income from collection of levy or special fund shall form special fund. All income other than from collection of levy or special fund shall form General Fund.

11.3 : General Fund : Ordinarily the General Fund of the Federation may not be spent except on maintenance of Organisational administration, action programme, payment of salaries and allowances, audit of accounts, legal proceedings, compensation, publications, financial help, social and cultural work. The General Fund shall not be spent on matters other than the objects of this constitution and the purposes specified in Trade Unions Acts and other legislations except with the authorisation of the Executive Committee.

11.4 : Special Fund : The Special Fund raised from time to time shall be utilised normally for the purpose for which it is raised. However, the Executive Committee shall have powers to utilise it for general purpose in the event of the General Fund running short of need.

Article No. 11.5 : Benefits : With reference to the financial position of the Federation, the Delegates Session shall decide from time to time the benefits which can be given to the members. If a unit goes on strike without the leave of the Federation, it shall not be entitled to any benefit. The Federation may also envisage disciplinary steps against such unit as it may deem fit subject to the provisions of this Constitution.

Article No. 11.6 : Defrayability : The General Secretary or President shall have powers to defray Rs.1,00,000/- or any other amount stipulated by the Executive Committee, in one event, without obtaining prior authorisation of, but subject to ratification by the Executive Committee.

Article No. 11.7 : Audit : Statements of Accounts for the period commencing from the previous meeting of the Triennial Delegates Session, duly audited by an Auditor appointed by the Delegates Session shall be submitted to the Triennial Session.

Article No. 11.8 : Inspection by Unit: The books of accounts and other records may be inspected by any unit on giving seven days notice to the General Secretary.

Article No. 12 : Membership Register :

12.1 : Register of Units : The Federation shall maintain a Register showing therein the names and addresses of all its units, strength of their primary membership (providing scope for updating through periodical revision), subscription due and paid and such other particulars as the Executive Committee may specify.

12.2 : Register of Direct Membership : The Federation shall maintain a register showing therein the names, address, subscription due and paid and such other particulars as the Executive Committee may require.

12.3 : Inspection : The Registers shall be made available for Inspection by any unit/member of the Delegates Session of the Federation on requisition.

Article No. 13 : Framing of Rules :

13.1 : Competence : The Executive Committee of the Federation may frame rules not repugnant to the objects and provisions of this constitution, for purposes of carrying out the functions of the Federation and for all such matters not provided for in these bye-laws.

13.3 : Prospects : Without prejudice to the generality of foregoing competence of the Executive Committee it may frame rules for :

a) Conduct of members of the Delegates Session, office-bearers and members of the Executive

Committee and the Secretariat members.

b) Conduct of the business at meetings of Delegates Session, Executive Committee and Secretariat.

c) Conduct of elections.

d) Delegation of authority and powers to office-bearers and ex-officio members of the Executive

Committee.

e) Federation’s representation to other Organisations/Authorities.

f) Affiliation with other Organisations.

g) Inspection of Register of Units/direct membership and books of accounts.

h) Reference of disputes for arbitration.

i) Remuneration and other terms and conditions of staff of the Federation

j) Reimbursement of travelling expenses to the office-bearers and others.

k) Allocation/budgeting of funds, sanction of expenditure and maintenance of accounts.

Article No. 14 : Legal Proceedings :

14.1 : For itself : The Federation, a body corporate, may sue or be sued in the name of its General Secretary or in the name of any other person so authorised by the Executive Committee in respect of its own interests, rights and obligations.

14.2 : For others : The Federation may take legal proceedings in the name of its General Secretary or in the name of any other person so authorised by the Executive Committee, on behalf of its units and/or their membership, or on behalf of the Bank Officers collectively, or on behalf of a class of officers, or one behalf of any individual officer if specifically authorised by them/him for enforcement or protection of their/his legal and fundamental rights connected with or arising out of employment or non-employment or the terms of employment or the conditions of service of any one or more of them.

Article No. 15 : Interpretation and Removal of Ambiguities :

15.1 : Clarifications : The Executive Committee may issue clarifications for removal of ambiguities. All such clarifications shall be placed before the Delegates Session at its next meeting for ratification.

Article No. 16 : Amendment of Constitution :

16.1 : Proposal of Executive Committee : All proposals for amendment to the constitution shall be placed by the Executive Committee before the Delegates Session at its triennial meeting or meeting specifically called for this purpose. All such motions shall require support of two-thirds of the members of the Delegates Session present and voting.

16.2 : Proposal of others : Any other member of the Delegates Session desiring to move the amendment to the constitution shall give notice of the motion to the General Secretary at least clear 30 days before the meeting.

Article No. 17 : Other Matters :

17.1 : Code of Discipline : The Federation shall not be dissolved except on a motion passed by four-fifths of the members of the Delegates Session at a meeting specifically convened to consider the motion. Any such proposal of dissolution of Federation should be placed to Executive Committee who shall have to pass by four-fifth of the members of the Executive Committee specifically convened to consider the motion to be placed in the Delegates Session of Federation. The assets of the Federation on Dissolution shall be disposed of in accordance with the decision of the meeting. Other legal requirements shall be satisfied and formalities observed in accordance with the stipulations of relative legislations.

17.2 : Official Year : The Official year of the Federation, for all purposes, shall be the English Calendar Year commencing from 1st January and ending in 31st December.

FORM NO. 001

CERTIFICATE OF AFFILIATION

(See Article No. 4.4)

The General Secretary,

All India UCO Bank Officers’ Federation,

2, India Exchange Place,

1st Floor, Room No. 10 & 12,

Kolkata- 700 001

Dear Sir,

Affiliation

1. We seek affiliation of our Association with All India UCO Bank Officers’

Federation.

2. We have read and understood the Constitution of the Federation and agree to abide

by its provisions.

3. We forward herewith the following documents:

(a) Certified and updated two copies of Constitution/By-laws and Rules;

(b) Two copies of latest return filed with the Register of Trade Unions.

account.

(d) Two copies of list of Office Bearers and members of the Executive Committee.

(e) Resolution of the appropriate body seeking affiliation with the Federation

authorising General Secretary and/or any other Office Bearer to sign the

application and comply with other requirements for admission.

(f) We enclose a cheque/D/D for Rs.1,000/- (Rupees One thousand only) towards

admission fee.

(g) We also enclose a cheque/D/D for Rs………………..… towards subscription

for the period ………………. to …………….

We request you to admit us as an affiliate member of the Federation.

Yours faithfully,

Form No. 003
Nomination to the Triennial Conference Delegates’ Session

The General Secretary,

All India UCO Bank Officers’ Federation,

2, India Exchange Place, 1st floor,

Room No. 10 & 12,

Kolkata – 700 001

Dear Sir,

Delegates’ Session – Nomination of Delegates & Observers

As required under Article No.6.1(a), we nominate the undernoted persons to be the Delegates & Observers to the ensuing Triennial Conference, who shall be the members of the Delegates’ Session of the Federation.

Delegates

Name	Designation	Address
		Office	Residence

(Attach separate sheet if required)

Observers

Name	Designation	Address
		Office	Residence

(Attach separate sheet if required)

Please acknowledge receipt.

Yours faithfully,

President General Secretary

Name of the Association:

Date: Name of the Unit:

Form No. 004

Variation in Nomination to the Triennial Conference [Term 200… to 200…]

[ See Article No. 6.1(c) ]

The General Secretary,

All India UCO Bank Officers’ Federation,

2, India Exchange Place, 1st floor,

Room No. 10 & 12,

Kolkata – 700 001

Dear Sir,

VARIATION IN NOMINATIONS

We wish to withdraw the following persons from the membership of the Triennial Conference [Term 200 … to 200…] :

We nominate the following persons in substitution for the above persons as per Constitution of the Federation Article No.6.1(c).

Sl. No.	Name	Designation	Address
			Office	Residence
1
2
3

Please acknowledge receipt.

Yours faithfully,

President General Secretary

Name of the Association :

Date : Name of the Unit :